To begin a new session, open the main window and click the “New Session” toolbar button. This opens up the smaller task window that will serve as your countdown timer to track the current task you’re working on.
The session timer begins as soon as the task window opens, so make sure you are logged in to the Leapforce toolbar at this point. After you have acquired a task, click “Select a task…” and choose the task type you will be working on. The countdown timer begins and you are ready to begin working.
When you are done with the task, submit it in the web interface and click the countdown timer area highlighted above. This marks the task as completed, and begins the countdown again. If you wish to leave a comment on the current task, click the pencil icon on the left side and enter your comment into the comments window. Comments are saved and can be later accessed from the main window.
To switch to a different task type, click the task name and select the new type. The current task’s progress will be transferred to the new task, which can be helpful if you forget to change the task type immediately. If you want to reset the current task’s progress, click the “Reload” arrow on the right side of the task window. This resets the countdown timer without submitting the task.
Time Display Styles
The task window can display session times in a variety of ways, which can be configured by clicking the gear icon in the task window and hovering over the “Display Surplus Time…” menu item. Your options are:
- Task - The time remaining in the current task, like a normal countdown timer.
- Session - The sum of the surplus times for all the tasks in the current session. This is a good metric for making sure your speed is adequate for the current work session.
- Today - Like Session, except the sums up surplus times for all sessions in the current day. This makes sure you wil be on track at the end of the day, across every session.
- Task Type - The sum of surplus times for all tasks that are the same type of the currently selected type, for the entire day. This option is great for making sure that each task type is done in the allotted time, for the entire day.
- Auto – This mode picks the lowest of any of the previous modes, so for example if you’re short on time for the day, it will indicate that, and once you’ve made up the time it would switch back to showing the normal task time. This setting is the “just put it here and follow the clock and everything will be OK” setting.
Previously, Leapforce used tasks per hour (TPH) to track your productivity. As of version 2.3, TPH has been replaced with “Surplus Time,” which is the difference between your allotted time and your actual time spent working.
So if you do 60 minutes worth of tasks in 50 minutes, you’ll have an Surplus Time of 10 minutes, which corresponds to a TPH of about 36 under the old system.
The new method is actually better, because it lets you pace yourself more accurately, and you can work more efficiently because you won’t have to keep your TPH artificially high.
If you wish, the task window can be configured to show how much Surplus Time you have for the entire session. When it reaches zero you’ve used all the time you’re allotted. Keep it at or above zero and you should be fine.
When you have logged out and are done with your session, simply close the task window or click the “End Session” toolbar button in the main window. This marks the session stop time and ends your session. However you can resume the session for a short period after ending it, which can be helpful if you accidently quit the app, or if you need to log back in for some reason. The default period between sessions is 10 minutes, this can be adjusted in Preferences.
Adjusting entries at the end of the month
If at the end of the month, you are below your productivity goal, or want to invoice for less time than you actually worked, simply double-click a session stop time to edit it. As you shorten or lengthen the session, the surplus time will change accordingly. When you are satisfied, run the Invoicer again and it will adjust those entries automatically.
Adjusting the hourly wage affects the current session and any subsequent sessions, but not past sessions. “Minutes between sessions” determines how much time after a session is ended that it can be resumed. Keyboard shorcuts can be set up to perform actions by pressing a combination of keys, which can be helpful for short tasks. To set up a keyboard shortcut, click the rounded text field and hold down a combination of modifier keys (Control, Option, Command and Shift) along with a regular key.
By clicking the “Task Types” toolbar button you can add, remove or modify the available task types. For best performance, don’t modify the task types in the middle of an active session.
Hopefully this guide has been helpful, if you have any questions feel free to contact support.